Activity | Date | Time |
Advanced Exhibitor Move-In
(by appointment only)* |
Sunday, January 24
(Exhibits in excess of 144 sqm)
Monday, January 25 (Exhibits in excess of 54 sqm) |
12:00 - 18:00
08:00 - 18:00 |
General Exhibitor Move-In | Monday, January 25
Tuesday, January 26 |
12:00-18:00
07:00 - 12:00 |
Final Adjustments Only** | Tuesday, January 26 | 12:00 - 19:00 |
Exhibitor Service Centre | Sunday, January 24
Monday, January 25 Tuesday, January 26 Wednesday, January 27 Thursday, January 28 Friday, January 29 |
12:00 - 18:00
08:00 - 18:00 08:00 - 22:00 08:00 - 18:00 08:00 - 18:00 08:00 - 20:00 |
Exhibition Show Hours***
|
Tuesday, January 26****
Wednesday, January 27 Thursday, January 28 Friday, January 29 |
20:30 - 22:00
09:30 - 18:30 09:30 - 18:30 09:30 - 14:30 |
Exhibitor Move-Out | Friday, January 29 | 14:30 - 20:00 |
(Times shown in Exhibit Time table are subject to change)
*Should advance Move-In time be required, the Advanced Exhibitor Move-In Request Form has to be completed no later than November 2, 2020.
**No more tools/paints may be used; no more forklift service available; aisles are to be kept clear at all times
***All exhibits are required to be staffed during the Welcome Reception and Exhibition Show Hours - no exceptions
**** Welcome Reception & Official Exhibition Opening
Organization | Purpose | Contact Details |
IASLC WCLC 2020 Conference Secretariat International Conference Services (ICS) 1201 West Pender Street, Suite 300, Vancouver, BC, V6E2V2, Canada
|
Operations Manager | Jaslyn Tan T: [+65] 9783 7711 WCLC2020 at icsevents.com |
Sponsorship & Exhibit Manager | WCLC2020-Industry at icsevents.com | |
Registration Manager | Rachel Son T: [+1] 236 521 0025 WCLC2020-Registration at icsevents.com |
|
Housing Manager | WCLC2020-Housing at icsevents.com | |
Accommodation Group Bookings |
Francoise Guilluy T: [+1] 604 639 3920 wclc2020-groups at icsevents.com |
|
Suntec Singapore Convention & Exhibition Centre 1 Raffles Boulevard Singapore 039593 |
Booth Catering
Events Services Telecommunications |
Services at suntecsingapore.com |
Pico Art International Pte Ltd Pico Creative Centre 20 Kallang Avenue Singapore 339411 |
Official Show Services Contractor
Electrical Services, Water & Drain, Lighting, Rigging, Signs Installation |
Ledon Lim (Ms) T: [+65] 6290 5938 F: [+65] 6290 5617 ledon.lim at pico.com |
Ascend Com Pte Ltd 12 Lorong Bakar Batu #07-10/11 Singapore 348745 |
Official AV and Computer Services | Chee ZhenLin T: [+65] 6846 0903 zhenlin.chee at ascendcom.com.sg |
Agility Fairs & Events 5 Changi North Way #03-00 Singapore 498771 |
Official Freight Forwarder & Onsite Handler | Ms Lorna Visperas T: [+65] 6571 5627 M: [+65] 9060 3868 Lbarola at agility.com |
Multitask Development Pte Ltd 3016 Bedok North Ave 4 #08-22 Eastech Singapore 489947 |
Official Cleaning Services | Mr Eric Lim sales at mdpl.com.sg |
Asset & Crowd Management Specialists Pte Ltd 200 Jalan Sultan #03-09 Textile Centre Singapore 199018 |
Official Event Security | Mr Anthony Ong T: [+65] 6291 4751 F: [+65] 6291 4753 anthony.ong at acms-apac.com.sg |
Capture Technologies 516 Bloy St, Hillside, NJ 07205 USA |
Lead Retrieval | Contact and Order forms will be available as of September 1. |
Jon Benjamin Photography 16-1310 West 13th Ave, Vancouver, BC, V6H1N8, Canada |
Official Photographer | Contact and Order forms will be available as of September 1. |
Requirements | Return to | Due on or before | Links to Order Form / Email |
Certificate of Insurance | ICS | Nov 2, 2020 | Download Form and email WCLC2020-industry at icsevents.com |
Exhibit Staff & Booth Build Up Staff Registrations | ICS | Dec 18, 2020 | A registration link and discount code will be sent via email in September. |
Company Logo* | ICS | Jul 4, 2020 | Please email WCLC2020-industry at icsevents.com |
Company Description** | ICS | Jul 4, 2020 | Please email WCLC2020-industry at icsevents.com |
*High Resolution Vector File for print use | Low Resolution jpg file for online use
**Maximum 50 words
Requirements | Return to | Due on or before | Links to Order Forms / Email |
Booth Renderings (Booths of 36sqm and up only) | ICS | Nov 2, 2020 | Please email |
Service Location Plan | Pico | Nov 2, 2020 | Download Form |
Performance Bond (For set-up by non-official contractor) | Pico | Jan 8, 2021 | Download Form |
Mandatory Forms to be completed by Standard Booth Package Exhibitors
Requirements | Return to | Due on or before | Links to Order Forms |
Fascia Name Submission (Standard Booth) | Pico | Nov 2, 2020 | Download Form |
Furniture & Carpet Service | Pico | Nov 2, 2020 | Download Form |
Service Location Plan | Pico | Nov 2, 2020 | Download Form |
Requirements | Return to | Due on or before | Links to Order Form |
Advanced Move-In Request | ICS | Nov 2, 2020 | Download Form |
Book Official Hotels | ICS | Opens in June 2020 | Portal to be opened in July 2020 |
Furniture Service | Pico | Nov 2, 2020 | Download Form |
Electrical Service | Pico | Nov 2, 2020 | Download Form |
Water & Compressed Air Supply | Pico | Nov 2, 2020 | Download Form |
Hanging Point | Pico | Nov 2, 2020 | Download Form |
Graphic Printing | Pico | Nov 2, 2020 | Download Form |
Telecommunication Services | Suntec | Nov 2, 2020 | Download Form |
Booth Catering | Suntec | Nov 2, 2020 | Download Form |
Event Services | Suntec | Nov 2, 2020 | Download Form |
AV & IT Equipment | Ascend Com | Nov 2, 2020 | Download Form |
Material Handling & Shipping | Agility | Dec 28, 2020 | Download Form |
Staffing | ICS | Nov 2, 2020 | Download Form |
Lead Retrieval | Capture Technologies | Dec 4, 2020 | Form will be available in September |
Booth Photography | Jon Benjamin | Nov 2, 2020 | Form will be available in September |
Please click on the below to expand for more information on the IASLC 2020 World Conference on Lung Cancer Exhibitor Manual.
Please note that the measures are calculated in meters.
Lead Retrieval devices are available at an extra cost for your organization to capture information on delegates visiting your booth. Lead Retrieval devices must be ordered through the official conference supplier
Information on the devices, the cost and the information will be made available in September 2020.
Suntec Singapore Convention & Exhibition Centre, Singapore
Address: 1 Raffles Boulevard, Singapore 039593
Exhibition Venue: Halls 401 – 404, Level 4
A world-renowned, international venue with the perfect location, the right space, a high level of flexibility and cutting-edge technology that is supported by qualified, motivated and service-orientated people, Suntec Singapore Convention & Exhibition Centre is the venue of choice for meetings, conventions and exhibitions.
Suntec Singapore Convention & Exhibition Centre is situated in the Central Business District of Singapore providing flexible, customisable space, exquisite cuisine and exceptional service for the evolving needs of our sponsors, exhibitors and delegates.
Getting to Suntec Singapore
Please refer to https://www.suntecsingapore.com/getting-here for ways to get to Suntec Singapore.
Technical Specifications (HALL 401 to 404, Level 4)
Floor Finish: Concrete
Floor Loading: 17.5KN/m2
Maximum Booth height (Standard Booth, 9 – 27sqm): 2.5m
Maximum Booth height (Special Design, 28 – 54 sqm): 3.5m*
Maximum Booth height (Special Design, >54sqm): 6m*
*Subject to approval for height exceeding 2.5m; Double decker stands are not allowed.
Freight Door Dimensions: 4.75m(H) X 14(W)
Freight Elevator Loading (MAX): 9,500 Kgs max.
Freight Elevator Dimensions: 3m(W) X 6.1m(D) X 4m(H)
Freight Elevator Door Clear Opening Size: 3m(W) X 3.5m(H)
Electrical Loading: 3,000amp
Rigging Points: 1 ton load capacity (For Rigging queries and approval, please contact the Conference Secretariat)
All goods to be imported for display at the exhibition must be declared to Customs at the entry point and must be covered by proper Customs documents. These documents should be retained at the exhibition as they are subjected to Customs inspection on-site. Please refer to https://www.customs.gov.sg/businesses/registering-to-trade/quick-guide-on-registration-matters for more information on Exhibition Customs requirements and procedures.
The standard voltage in Singapore is 220V/240V, 50 Hz, using the three-pronged square pin socket. If you need an adapter or transformer, we advise buying one before your arrival. Some hotels will be able to lend you an adapter.
At Suntec Singapore, you may purchase one from the following stores:
Challenger - North Wing, #02-477 Tel: +65 6238 6280
GadgetHub - East Wing, #02-616A Tel: +65 6836 3538
Visitors who require medical attention at Suntec Singapore may visit the following clinics:
Crawfurd Medical - North Wing, #02-482-484 (Tel: +65 6804 9580)
Bethesda Medical Centre - West Wing, #B1-124 (Tel: +65 6337 8933)
K N Chin & Associates- West Wing, #02-400 (Tel: +65 6337 2522)
The nearest hospital is about 15 minutes away by taxi:
Raffles Hospital
585 North Bridge Road Singapore
Tel: +65 6311 1111
Email: [email protected]
You may purchase a pre-paid mobile SIM card at the airport, or from a telco shop and most 7-Eleven stores in the city centre. A passport, or some form of ID, is required to register the mobile number.
At Suntec Singapore, a SIM card can be purchased from these shops:
StarHub - West Wing, #02-317 (Tel: +65 68209210)
Singtel - West Wing, #02-318 (Tel: +65 6333 1283)
M1 - West Wing, #02-323/324 (Tel: +65 6825 2668)
Tipping is not customary in Singapore. Most restaurants, however, apply a 10% service charge and 7% Goods & Services Tax (GST) on your bill.
As a visitor, you may claim a refund on the 7% Goods and Services Tax (GST) paid on your purchases made at participating retail shops when you leave Singapore and bring your purchases home. A minimum spend of SGD100 is required. A handling fee will be deducted from the refundable GST amount. You may apply for the GST refund at the departure hall of Changi Airport.
Exhibitors should ensure that all staff, and invited guests have a valid passport with at least six months validity, a booked return air ticket, a visa (if required), accommodation and sufficient funds for their stay in Singapore.
To find out if you require a visa to Singapore, kindly check with the Immigration and Checkpoint Authority of Singapore (ICA). (http://www.ica.gov.sg)
For visa application and information, please visit https://www.ica.gov.sg/visitor/visitor_entryvisa.
Exhibitors and their contractors are to strictly follow all the rules and regulations and ensure NOT TO:
The IASLC 2020 World Conference on Lung Cancer does not bear any insurance risk for the exhibitor. The exhibitor is explicitly referred to their own insurance. Therefore the IASLC 2020 World Conference on Lung Cancer requires all exhibitors to provide proof of liability insurance with a minimum of SGD 1,000,000 for each accident or occurrence. Limit of liability must be in place for the duration of the event including Move-In & Move-Out dates. Third party liability insurance certificate is mandatory and must be provided to the IASLC 2020 World Conference on Lung Cancer Secretariat no later than November 2, 2020. In case the exhibitor receives the invoice after November 2, 2020, the exhibitor is required to provide the certificate of insurance as soon as possible and must be received prior to move-in. Full coverage must be in effect for the event for which a contract exists. Failure to provide the insurance certificate prior to move in will result in the exhibitor not being allowed to set up their booth without any refunds or expense reimbursement.
Comprehensive liability insurance shall provide a minimum limit of liability of one million Singapore dollars (SGD 1,000,000) for bodily injury and/or property damage in any one occurrence, shall include a cross-liability clause, shall name Suntec Singapore International Convention & Exhibition Centre as additional insured and shall provide that it will not be cancelled or materially altered prior to the termination of the Occupancy Period.
Additional insured to be named:
Each exhibit booth includes the following:
Exhibit space rental does not include carpet/flooring, electricity, additional furniture, labor, shipping or any other services. Exhibitors are responsible for ordering own flooring & lightings for booth. All lighting connection & electrical outlets MUST BE ordered from the Official Show Services Contractor using the Order Forms.
Booth Size | Maximum Height |
9 – 27sqm | 2.5m |
28 – 54sqm | 3.5m* |
> 54sqm | 6m* |
*Subject to approval for height exceeding 2.5m; Double decker stands are not allowed.
Pico Art International Pte Ltd has been appointed as the Official Show Services Contractor for the event. No other contractors shall be permitted to undertake electrical work in the venue. All electrical requirements i.e. power points, lighting, etc. that are not part of any standard shell scheme booth package must be sourced from the Official Show Service Contractor.
The following rules must be complied with:
(Exhibitors requiring different voltages, stabilizers, frequency or special connections to equipment should arrange for their own transformers, converters, boosters, etc. and keep the Conference Secretariat informed.)
Before shipping any items to your stand or to Suntec Singapore, you are required to contact the Official Freight Forwarder & Onsite Handler, Agility Fairs & Events.
Agility Fairs & Events will assist you with your questions on material handling, warehousing and shipping and offer their services for reception and delivery or unloading of your materials to your stand. They will send to all exhibitors a copy of their shipping manual containing instructions, customs and documentation procedures, shipping tariffs and deadlines.
Please note that for safety and insurance purposes, the Official Freight Forwarder & Onsite Handler will provide all lifting and handling equipment in-hall as well as labour.
Please ensure that all exhibits and displays are sufficiently insured for all the stages of the Exhibition, and that all exhibits and displays are properly packed and crated with shock absorbing materials to prevent damage caused in transit and during delivery to stands and vice-versa on-site.
Please adhere to these Shipping Deadlines:
Name of Carrier, Ocean BL number and copies of House BL, Commercial invoice and Packing List for SEAFREIGHT consignments | January 5, 2021 |
Arrival of exhibits shipped by SEAFREIGHT | January 12, 2021 |
Copies of Commercial Invoice and Packing List for AIRFREIGHT consignments | January 8, 2021 |
Arrival of exhibits shipped by AIRFREIGHT | January 15, 2021 |
Arrival of COURIER consignments | January 15, 2021 |
Receipt of Catalogues/Brochures and Radio/Telecommunication Exhibits | 6 Weeks before show |
Copies of Product Catalogues and H.S. Code Descriptions for consignments that includes MEDICAL EQUIPMENTS/LASER EQUIPMENTS | At least 1 month prior to show |
Shipping Instructions
All exhibition goods by AIRFREIGHT and SEAFREIGHT must be sent “Freight Prepaid” to:
Consignee:
AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
No. 5 Changi North Way, 3rd Floor
Singapore 498771
For: IASLC WCLC 2020
All documents such as Bill of Landing and Air waybill must show Agility Fairs & Events Logistics Pte Ltd as the consignee.
Courier Consignments
All courier shipments must be consigned to the following address:
Consignee:
AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
No. 5 Changi North Way, 1st Floor
Singapore 498771
For: IASLC WCLC 2020
Ms Alice Lum / Ms Lorna Visperas
Tel. +65 6571 5606 / 5627
Notes:
Case Markings
For easy identification, all packages shall be marked as follows:
IASLC WCLC 2020 c/o Agility Fairs & Events Logistics Pte Ltd |
|
Name of Exhibitor: | |
Stand Number: | |
Case Numbers: | |
Gross Weight/Net Weight: | |
Dimensions: |
Packing
Exhibitors are required to provide strong packing cases for the transportation of the exhibits. The packing of the exhibits is to withstand external elements as well as movements during transportation and handling.
For main exhibits, we recommend sturdy returnable type of cases to be used for return or onward transport. Exhibitors should also take necessary precautions against rain, especially when the return exhibits are to be packed with original packing materials. Please avoid cardboard cartons if they are intended for return shipping. Agility will not be responsible for damages and claims arising out of improper packing.
The following information is a summary of the GST regulations applicable to the import of exhibits /materials into Singapore for Exhibition purposes.
Goods which have been imported into Singapore for Exhibition purposes under an ATA Carnet or a Temporary Import (TI) Permit have not paid GST on entry. If an Exhibitor subsequently wishes to sell all or part of any such consignment, he must engage the services of the Official Freight Forwarder, who have been authorized to both make an application to Customs for permission to do so, and to collect the GST due and pay it to the Customs Department, using prescribed methods and procedures. Otherwise, please ensure that your appointed freight forwarder is aware of the GST procedures and is capable of handling such documentation and GST payments on your behalf.
Exhibits and goods covered by ATA Carnet or a Temporary Import (TI) Permit, including those subject to partial sale while in Singapore MUST be checked and endorsed by Customs prior to departure from Singapore. Please consult the Official Freight Forwarder regarding the correct documentation procedure. It is vital that Exhibitors complete and satisfy this customs procedure, otherwise the whole consignment will be deemed by Customs to have been disposed of in Singapore, resulting in a deduction from your deposit or bond, for duties and GST due.
With the Customs endorsement, GST or security deposits can be refunded at the Customs Tax Refund Counter at the port or Airport, or for discharging the Banker’s Guarantee.
No GST refund is allowed for goods and services consumed, disposed of, or left behind in Singapore, such as accommodation, meals and beverages, car rentals, brochures, giveaways, stand materials, etc.
The IASLC 2020 World Conference on Lung Cancer Secretariat is unable to provide in-hall storage facilities for packing cases, surplus materials or other property of the Exhibitor. Arrangements for safe-keeping of such items must be made with the Official Freight Forwarder & Onsite Handler. The Fire Safety Bureau (FSB) regulations prohibit surplus stores being placed behind perimeter stands and service access areas, other than the equipment needed to run the Exhibition, and those provided by the Official Contractor.
Any exhibitor or contractor wishing to use receiving or transmitting devices must be in possession of the required valid licenses and/or permits issued from the respective Singapore Government Authorities before using such frequencies for their electronic or radio equipment and/or satellite dish. All applications are to be submitted to the following bodies:
MEDIA DEVELOPMENT AUTHORITY (MDA)
Policy & Planning Division
140 Hill Street, Singapore 179369, MITA Building # 04-00
Tel: +65 6837 9973 Fax: +65 6336 5560
Website: www.mda.gov
Please note that all costs incurred in the application must be borne by the exhibitor concerned.
Playing and / or showing in any form or mean of any copyright materials in this Exhibition need to have the permission of the legal owners.
(a) Censorship
Video tapes/discs sent to Singapore for Exhibition purposes may be exempted from censorship by the Board of Film Censors (subject to approval, at the Board’s discretion). However, please note that video clips on tobacco products will not be allowed at the Exhibition.
To apply for exemption, Exhibitors will need to complete the relevant “Video Tapes/Discs Exemption” form which is to be attached together with your shipment to Singapore. Exhibitors should also fax to our Official Freight Forwarder a copy of your shipping documents together with this form so that they are able to monitor on your behalf. If you need further information, kindly contact the Official Freight Forwarder.
Further clarification can be obtained from:
MEDIA DEVELOPMENT AUTHORITY (FILMS & PUBLICATIONS DEPARTMENT)
45 Maxwell Road, URA Building East Wing, 7th Floor, Singapore 069118
Tel: +65 6372 2800 Fax: +65 6221 0340
Url: http://www.mda.gov.sg
(b) Copyright
Exhibitors who wish to utilize audio and/or visual aids in the Exhibition in relation to the sound tracks of videos and music being played must ensure that their use will not infringe the copyrights of others. Exhibitors are advised to contact the following organizations regarding the procedures for application of a "Copyright Music Licence":
Audio-related
COMPOSERS AND AUTHORS SOCIETY OF SINGAPORE LTD (COMPASS)
37 Craig Road, Singapore 089675
Tel: +65 6323 6630 Fax: +65 6323 6639 Url: www.compass.com.sg
Video-related
RECORDING INDUSTRY PERFORMANCE SINGAPORE PTE LTD (RIPS)
163 Tras Street #04-00 Lian Huat Building, Singapore 079024
Tel: +65 6220 4166 Fax: +65 6220 9452 Url: www.rias.org.sg
(c) Sound Level
Sound levels must be set at a level which cause no interference with or annoyance to other Exhibitors. The IASLC 2020 World Conference on Lung Cancer Secretariat reserves the right to reduce the sound level or restrict or switch off any audio/visual displays which cause complaints, and the IASLC 2020 World Conference on Lung Cancer Secretariat’s decision is final if such a dispute arises.
A detailed application to the Fire Safety Bureau (FSB) submitted through the 2020 IASLC World Conference on Lung Cancer Secretariat and the venue is mandatory for the use of any industrial gases of an inflammable or toxic nature for demonstration purposes in the Exhibition; and if approved, the Fire Safety Bureau’s (FSB) stipulated conditions must be met in full. Failing which might result in the imposition of severe penalty on the concerned party that conduct or carry out the naked flame demonstrations or who store gas cylinders in the Exhibition. Please note that the 2020 IASLC World Conference on Lung Cancer Secretariat and the venue can only assist in this matter and the final say lie with the governing authority.
Although the IASLC 2020 World Conference on Lung Cancer Secretariat will put in place an alert and efficient security service to ensure the safety of all concerned; but nevertheless, Exhibitors must arrange their own insurance to cover for all stages of the Exhibition, and be particularly careful to pack all items/exhibits immediately when the Exhibition closes.
For security reasons, small, portable and valuable exhibits/products/display items should never be left unattended and only to be displayed during the Exhibition Days and to be stored away securely at night.
It is strongly recommended that at least one representative is at your stand to supervise all deliveries; packing and unpacking; installing and dismantling until the hand-over to your nominated agent is completed.
Exhibitors are advised that rented furniture will be collected when the Exhibition closes; therefore drawers, cupboards, storerooms, etc. should be cleared of any content belonging to you.
The 2020 IASLC World Conference on Lung Cancer Secretariat cannot accept any responsibility for theft, loss or damage of exhibits, stores or any other equipment or property belonging to the Exhibitors, and their staff, agents, partners, contractors or visitors.
The IASLC 2020 World Conference on Lung Cancer Secretariat will arrange for the general cleaning of the Exhibition Hall and stands. This only includes cleaning of aisle carpet/flooring and rubbish disposal before the Exhibition opens in the morning and after the Exhibition closes in the evening. It excludes cleaning of exhibits and displays. Exhibitors are responsible for maintaining their own stand in a tidy condition at all times. Exhibitors with lockable offices are requested to place refuse outside the office before departure each evening, for disposal. Exhibitors may contact the Official Cleaning Contractor for quotation, should additional cleaning services be required.
If you wish to order additional cleaning for your booth, please email the Secretariat at wclc2020-industry at icevents.com for a quote.
The Floor Plan is a “working draft” and changes may be made up until one (1) week prior to the event. Every effort has been made to ensure the accuracy of all information contained on the Floor Plan. However, no warranties, either expressed or implied are made with respect to the Floor Plan. It is the sole responsibility of the exhibitor to verify all dimensions and locations. This includes the location of building columns, utilities or other architectural components of the facility.
<<PDF working floorplan attached>
Each exhibiting organization receives two (2) complimentary staff registrations for every 3m x 3m exhibit space rental unit purchased. Additional Exhibitor Staff Registrations are available for USD 250, up to a maximum of four (4) staff members per 3m x 3m exhibit space rental. Additional badges may be purchased at the (Non-) Member Delegate Rate. Exhibit Staff Registrations grant exhibitor’s access to the Exhibit Hall during Exhibit Service Center Hours only and the following privileges:
Please note that Exhibitors Registration does NOT grant access to the IASLC WCLC 2020 Scientific Sessions.
An email with a registration discount code will be sent to all exhibitors in September. Please refer to the email and the link to register. Exhibitors may collect their badges on-site at the Registration Desk after a brief identification check during the exhibition move in period.
For any assistance please contact wclc2020-industry at icsevents.com.
ICS is the official housing bureau for the IASLC 2020 World Conference on Lung Cancer and will offer assistance with the coordination of housing requirements for the Conference. Special room rates have been negotiated.
The success of IASLC and WCLC 2020 depends on delegates, sponsors and exhibitors using the official Conference hotels by booking through the official housing bureau. WCLC 2020 cannot meet contracted room obligations if delegates, sponsors or exhibitors reserve rooms outside the official hotel block. Rooms that are not filled because of that create an expense for IASLC in the form of financial penalties (attrition fees) and place the financial success of the Conference and the Association at risk, which increases with each booking outside the Conference hotel or booking through channels other than the official housing bureau.
For any inquiries regarding accommodation for the IASLC 2020 World Conference on Lung Cancer, please contact our Housing department at wclc2020-housing at icsevents.com or visit the Accommodation page on the website. The booking portal will be available in June.
If you have a group of 10 or more, please contact the Group Manager at wclc2020-Groups at icsevents.com.
Accommodation Piracy Alert
Beware of accommodation piracy companies that may convince you to provide your credit card and other sensitive information with promises of great room rates they may or may not deliver. Once on-site for the conference, unsuspecting attendees, presenters and exhibitors might realize they have been defrauded.
In our past experiences, there were certain companies calling delegates saying that there were issues with the hotel reservation they have made for the conference and then requesting credit card information. In some situations, they were saying that they could get lower rates and needed their original confirmation email in order to make the changes.
These individuals are identifying themselves in different manners, which are all false. These include, but are not limited to:
Do NOT provide them with your credit card/personal information/ confirmation emails.
To avoid unpleasant surprises please note that International Conference Services, Ltd. (ICS) is the EXCLUSIVE officially appointed housing bureau to handle accommodation for the WCLC 2020. For any additional information please email wclc2020-housing at icsevents.com.
Each Exhibitor must submit a company logo and company description by July 4, 2020.
Company logos should be submitted as vector file (.ai or .eps) for print materials and a low resolution JPEG/PNG for web use.
Company description may not exceed 50 words.
Please submit your company logo and description via email to wclc2020-industry at icsevents.com.
For exhibitors driving to Suntec Singapore, choose from the following routes for access to the carpark at Suntec Singapore:
The carpark is clearly divided into 3 colour zones and 24 distinct animal symbols. Park at West Wing (Green Zone) for quick access to Suntec Singapore. There are also leaflets available at all lift lobbies to guide you to the respective zones.
If you are still unable to locate your vehicle, you may call the 24-hour hotline mentioned in the leaflets for assistance.
Hourly Parking Rates:
Mondays to Fridays (except Public Holidays) | |
07:00 – 17:00 | SGD 2.20 for the first hour |
SGD 1.10 per ½ hour or part thereof | |
17:00 – 07:00 | SGD 2.20 flat per entry |
Saturdays, Sundays and Public Holidays | |
07:00 – 17:00 | SGD 1.10 per hour or part thereof |
17:00 – 07:00 | SGD 2.80 flat per entry |
Guests pay via a NETS CashCard.
Suntec Singapore’s car park has a height restriction of 2m, controlled by autopay machines and provides convenient lift access to the Centre.
Signage at street level will indicate how many parking lots are available or if the car park is full.
The IASLC 2020 World Conference on Lung Cancer will provide free wireless internet access throughout the Exhibit Hall for delegates ONLY. It is mandatory for exhibitors to purchase their own dedicated internet or any telecommunication devices if needed. Please order these services directly with Suntec Singapore via the order form.
Wireless Policy. This policy is a Wi-Fi strategy whose main objective is to improve the Wi-Fi experience of exhibitors and visitors. It is forbidden to install or operate devices that propagate a wireless signal as these will cause interferences in the general services at the venue.
Booth catering and event services are not provided as part of your booth space rental. All F&B and catering services are the responsibility of the sponsor/exhibitor and shall be ordered directly with Suntec Singapore via the Forms.
Temporary staff can be hired through the Conference Secretariat should any Exhibitor require them to assist in the manning of their stands.
Please note that temporary staff should not be entrusted with the handling of cash or other valuables.
Exhibitors will be responsible for the safety of their temporary staff while at their stands, and the IASLC 2020 World Conference on Lung Cancer Secretariat will not be responsible for any loss or damage caused by such personnel.
The Business Centre is available from Monday – Friday, 08:30 – 18:00 and is located within the Venue Management Office at level 3. The Business Centre has an array of services such as printing of colour/non-colour documents, courier and local/international phone calls.
Smoking in the exhibition hall, symposium rooms, meeting rooms, atrium, air-con walkways, function areas and the connecting Sky Garden is strictly prohibited.
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